Enrolment Form NON-COMPLIANT
in progress
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Taylor Rhodes
The requirement is that the enrolment form needs to state if the other contact / authorise nominee consents to medical treatment and administration of medication but the non changable section in the Xplor enrolment form states only administration of medication not medical treatment for the emergency contacts and if you remove to add your own, it means that the "contacts" in a childs profile doesnt get the authorisations selected. This is a serious non-compliance and breech of department. Its such a simple fix from your end. Make the statement "I authorise this person to authorise administration of medication on behalf of this child" to "I authorise this person to authorise administration of medication and authorise concent to medical treatment on behalf of this child" Attached is what we have had to change it to for the department to deem compliant but means no authorisations are added under contacts, we need to manually do this now
Training Team
in progress
Thank you for raising this with our team! We are currently working on updating our wording in this section to better align with what is required to remain complaint.
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Vanessa Merchant
The wording for the permissions really needs to be updated (along with lots of other items in the enrolment form). I have customised our whole form and there are quite a few things that don't transfer across to the profiles as there is no space for them. I had updated our emergency contacts with the same issue you have and have had to go back to the original Xplor ones and added a box below those checkboxes with particular information about those points to ensure we are compliant with the permission and what as a service we require. Very frustrating.
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Taylor Rhodes
Vanessa Merchant thanks for this. I may need to do this too as manually ticking it is risky but how do you display on the child profile which contact is authorised for this
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Vanessa Merchant
Taylor Rhodes under the Contacts tab in the Child's profile it shows what they have been authorised for. If on the enrolment form they have checked the boxes, they have also authorised that person for the additional info I have in the text box underneath.
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Kidzone Administration
This is strange, our form has different authorisations, even though it is the non-editable section. Ours states that the nominee has authority to make medical decisions.
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Vanessa Merchant
Kidzone Administration are you able to screenshot what yours shows?
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Taylor Rhodes
Kidzone Administration can you screenshot please as the department has deemed this as non compliant
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Kidzone Administration
I think I was getting confused between primary carer and emergency contact. This is what we have for primary carer, which has 'medical decisions' which covers medication and transport. We also have added questions to the editable section at the end of the form. The regulation only states that an authorisation signed by a parent or a person named in the enrolment record is required. A parent could choose not to allow the additional contacts to consent to ambulance transportation (although not very likely). We've just had A&R are were deemed compliant in everything.
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Taylor Rhodes
Kidzone Administration Thanks for sharing. So you like everyone else I have spoken with have had to add an additional box in this area to make the enrolment form compliant. Why are we all doing this through when the system should be compliant?
The challenge with the way you have this setup (which is great) but the challenge for you is that the tick boxes under "Authorisation" are the ones that get ticked automaticlly in the childs profile under contacts when the parent completes the enrolment form. The ones you have added "Consent" Will only show on the enrolment form so if a parent doesnt tick medical decisions on behalf of this child for example but have ticked I authorise administration of medication on behalf of this child then your team at the service will only see that that contact has autorised medical but wont see unless they open the attached enrolment form that the nominee isnt allowed to consent to medical decisions.
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Casey Verbakel
Yes, so important.